Google Calendar Integration

Created by Satish Kumar, Modified on Fri, 10 Jan at 10:31 PM by Satish Kumar

Robosym.ai lets you integrate your AI agents with Google Calendar.

This integration supports three functions:

Book Appointment: Allows users to schedule appointments by specifying the date, time, email, and phone number.
Get Earliest Appointments: Retrieves the earliest available appointments starting from today.
Find Available Slots: Locates available time slots between two specified dates for scheduling appointments.

Setting Up Google Calendar

1. To set up Google Calendar, click on "Tools" under "AI Agents" from the sidebar.

2. Click on the “Set Up” button under Calendar to initiate seamless integration.

3. The Google Integration window will appear.

4. Choose the desired account and set up the details.

5. Once your account is set up, you will land on this page.

Enter name and click Create

6. When you click Create, you will be directed to the next step

Enable the functionalities that suit your needs.

7. When you click Save, you will be directed to the final step.

Fill in all the necessary details and click Finish. Now, your calendar is ready to link to your assistant.

Linking Your Tool to The Assistant

8. Next, you need to assign the tool to your AI Agent. Go to AI Agents > Assistants

9. Click on the Edit Assistant option under the Operations tab.

10. Connect the tools located under the "Tools" tab

Use Cases for Various Industries

Now let’s look at some practical use cases of Google Calendar integration for different industries:

Dental Clinics

Appointment Scheduling	Patients can book dental appointments online, with booking details seamlessly integrated into the clinic's Google Calendar.
Real-Time Availability	Staff can efficiently schedule appointments based on real-time availability, minimizing wait times.
Emergency Slot Bookings	Patients can quickly find and book available slots for emergency dental care, ensuring prompt treatment.

Restaurants

Reservation Management	Guests can easily book tables online, with reservations synced to the restaurant's Google Calendar.
Capacity Optimization	Restaurant managers can optimize seating by scheduling reservations based on real-time availability.
Event Planning	Customers can book event spaces directly through the integrated calendar.

Automotive Dealerships

Test Drive Scheduling	Guests can easily book tables online, with reservations synced to the restaurant's Google Calendar.
Lead Management	Efficiently manage leads by scheduling follow-up test drive appointments based on customer preferences.
Vehicle Availability	Quickly check the real-time availability of vehicles for test drives and schedule appointments accordingly.

Real Estate Agents

Property Viewings	Agents can schedule property viewings with clients, synced to their Google Calendar.
Client Meetings	Meetings to discuss property listings or negotiations are scheduled and tracked in the calendar.